Legal Secretary - Walton

Employment Type

: Full-Time


: Miscellaneous

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A premier law firm in NYC is seeking a Legal Secretary to join their NYC team.

The candidate for this position will be successful if they are able to execute a variety of secretarial duties of a confidential nature. These tasks will include working with attorneys, paralegals and other members of the firm with a series of administrative functions. Therefore, the candidate will have to have effective time managements and organizational skills coupled with the ability to be detail oriented. 

Coordinate and oversee daily operations and administrative processes
Manage Calendar & Schedule: Meetings, flight / travel arrangements, conference calls, interviews, events
Client Intake: Perform Client/Matter Openings, conflict checks, prepare engagement letters, client pre-bills
Process expense reports, check requests, time records, and membership renewals
Review and edit various legal agreements, memorandums, contracts, and general correspondence
Supervise and maintain working files and client database
Daily in-person, phone, and email communications with clients

3-5+ years of experience as a legal secretary
Excellent organizational and communication skills with close attention to detail, and exceptional proofreading skills.
Ability to utilize advanced features of Microsoft Office suite (Word, Excel, Outlook).
Must exhibit a high degree of initiative in managing multiple priorities simultaneously in a fast-paced, deadline-driven, detail-oriented work environment utilizing excellent judgment, and decision-making skills.
High level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
Ability to research, gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
Ability to use standard office equipment, including personal computer, copier, scanner, facsimile, telephone.

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